Category Letter requesting additional staff templates

Letter requesting additional staff templates

Employees are the real asset of any company. And hiring the right staff at the required time is one of the key ingredients to the success of a business.

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But it is not as easy as it sounds. This is where the human resource department comes in. They are the ones who are constantly studying the needs of the company and the number of people who will be necessary to carry out the work. This planning is very crucial for the progress of the company.

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The human resource department studies the need for people in every department. Based on this study, they sit together with the senior management to get approval and hire additional employees.

letter requesting additional staff templates

Dear ABC, Advertisement We are presenting this proposal to highlight the need for hiring employees in the sales and marketing department. As we all know, we are about to launch our two new retail stores across Sydney, this will not only need more resources in terms of branding but also in terms of manpower. At this point, hiring and training five new people seems enough. But moving forward, we might need to hire further employees.

Proposal for Additional Staff

We have been researching the market and our growth prospects, which means our staffing needs will increase in the coming months. The retention policies we introduced in have proved very successful. Keeping this in mind, we aim to retain people in the longer term which will ensure the success of both the employees and the company. In the past, employees who joined us at entry levels, have been promoted to the executive positions with their hard work and the guidance of their mentors.

After introducing regular training and development programs, we have seen a rapid change in the productivity and contentment of our employees. We have always been an advocate for work-life balance. Considering the current situation, if we do not hire further people, our existing employees might be overworked. This will mean working overtime, which will not only affect the employee morale but also incur additional cost for the company. In terms of the budget for the additional staff, we are offering a very lucrative package which is market competitive.

Not just the salary, but our incentives and compensation scheme has always been very attractive for the new hires. As our recruitment policies are very stringent and rigorous at the same time, the hiring process will be started upon your approval.

letter requesting additional staff templates

Our plan is to bring in the new hires by the end of this month. And in the next three months, we plan to bring four more people on board.

Give your managers the one tool they need to Justify Additional Staff

Please share your thoughts regarding this. Tender Proposal Letter. Bakery Business Proposal Letter. Proposal Acceptance Letter. Insurance Proposal Letter. Employee Training Proposal. Proposal Templates Business Proposal Templates. Proposal to Hire Additional Staff Employees are the real asset of any company.

Related Posts.Post a Comment. How to Write a Letter Requesting Additional Staff to your Boss Dear Sir, As you know, the next few weeks are crucial in our operations, there is only a small window in which we could complete all our tasks properly and on target. As I've previously advised, our field team are doing the best they can under the current constraints. We are seriously undermanned as of the moment and I would like to request that additional staff be sent over at our North site within the next 24 hours to relieve the current staff on duty.

They have been on-call without rest the last five days.

Proposal to Hire Additional Staff

I hope you understand we are now on the line in breaching the trust set by the unions. Please let me know if you are going with this option or if you have other solutions in mind. I am at the field if you need me. Thank you very much Benedict. Posted by madhatter at AM. Labels: best pay raise request letterSample Letter Requesting Additional Staffsample request letter.

No comments:. Newer Post Older Post Home. Subscribe to: Post Comments Atom.If your company is like many others, it probably has learned to capitalize on its resources, especially its staff. This skill can be a necessity in good economic times, but especially in trying ones, when staff members may be called upon to work extra hours or perform duties beyond their job description.

As a manager, your task is to present the problem in real and honest terms, and show how additional staff will solve the problem of being short-staffed. If you can justify the need for additional staff in a reasonable and persuasive manner, you should be able to sway your superiors in due course. Open your letter with a clear, concise statement that summarizes conditions at your business, as well as your intent. Describe the problems the business has encountered because of its current staffing.

Customer complaints are bound to generate attention from upper management, so cite them if they exist. Rely on documented failures, mistakes and missed opportunities to shore up your case for additional staffing. Outline the longer-term consequences of being short-staffed in real and vivid terms -- but do not exaggerate.

You may wish to compare the current staffing to previous and more optimal staffing levels, but tread carefully and with diplomacy. Commend the efforts of your present staff, lest they be seen as the cause of the problem. Propose your solution. If hiring one full-time staff member would be the ideal solution, say so. But if a part-time staffer would suffice, be sure to say this, too. Upper management will weigh your honesty and credibility in rendering a final judgment to your request.

Anticipate any objections to your request. Most likely, it will be money — always a tricky issue to navigate. Counter the objection by making an obvious point: that while you realize an additional staff member will cost the company money, the move will result in higher earnings for the company and greater customer satisfaction. For example, point to your years of service to the company and stress your ongoing commitment to its success.

letter requesting additional staff templates

Proofread and edit your letter carefully for spelling, grammar and especially tone. With education, health care and small business marketing as her core interests, M. She holds a master's degree in journalism from Northern Illinois University. Your challenge is to depict a real staffing problem without overstating it.

Tip Writing a request for additional staff is essentially the equivalent of writing a persuasive appeal. You must invoke some emotion but temper your words with realism, lest you lose credibility. With this in mind, review your word choices carefully to be sure they depict your work environment as it really is.

Video of the Day. References Office Writing. Resources The New St.It provides the framework so you know exactly what questions to ask. It's very likely that you'll never see the ones that don't! Think about the last time a new position was approved in your small business. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins.

Stuff is falling through the cracks. We find ourselves getting to bed later each night to get things done and it just doesn't seem doable anymore. The take away is that there are some tough decisions and sacrifices to be made because my monthly household budget has a bottom line. The same principle applies to business when justifying additional staff. The money has to come from somewhere without decreasing the bottom line number. You could also send them this article! You can contact her directly from the Inquiry Type drop down menu.

Skip to main content. Find out why it's important, and why small business doesn't do it well. No magic formula or hocus pocus. It gives you all the tools you need to ensure your managers put their business hats on when contemplating adding headcount. Customize the documents to include your company's due diligence requirements when adding additional headcount.

Why Justify a New Employee? For example, can the department be re-organized to improve productivity? Can the use of technology improve efficiencies? Does the position have to be full time? Does it have to be filled by an employee? Can the additional headcount be a temporary expense? Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense.

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It is offensive or harmful. It does not contain enough information. It contains or requests illegal information. It does not make sense.

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How to Ask For (and Get) More Employees for Your Team

Asked by: Aurora. Ads by Google. This site is best viewed while logged in. Top Solutions. When you write a letter to request for additional staff, you need to state why you need the additional staff. Most probably, you have to sta Please make a sample letter request from the outlet additional female employee as per your agrement with theme. Thank you. Add your answer. When you write a letter to request for additional staffyou need to state why you need the additional staff.

Most probably, you have to state the current situation on your officehow many additional staff are needed and when you will need them. You can make the letter brief and simple but you need to supply these important information so that your boss can decide whether he will grant your request or not.

letter requesting additional staff templates

Make this as your sample letter. Dear Mr. Murphy, I hope you are in good condition upon reading this letter of mine. I have noticed in the recent weeks that our office needs additional staff because the five staff that we have are already complaining about the volume of work that they have especially now that we had an increase in sales due to the expansion of our company in Los Angeles and West Covina.

In line with this, I would like to request for additional staffI hope you can employ three more to help in the sorting and processing of the sales made in these two new locations. I hope that this request will be granted before the second week of next month so that we can cater to all the needs of our clients.

Hoping for your kind consideration. If you have any questions, please reach me at my mobile number. Thank you!When your department has more work than it can handle, adding staff members may seem like the logical solution to you.

Unfortunately, your manager might not agree with your assessment. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Begin the letter by explaining that you are requesting a specific number of new employees.

List the job title and rank of each new position requested. Avoid guessing when it comes to requesting additional staff. Mention if the request is for permanent or temporary employees. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department. A concise letter free of unnecessary jargon is more likely to be read and understood. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why.

Explain how the lack of manpower is preventing you from accomplishing your goals.

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You might add that although you have the same number of employees, your workload has increased significantly. If a hiring freeze prevents you from replacing employees who resign, mention this fact.

Indicate how business is being negatively impacted.

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The new advertising campaign has increased sales by 40 percent, and we are falling behind in processing orders within 24 hours, which is our target goal.

We can't keep up without temporary help during the holiday season. Customers are complaining and walking out the door because they have to wait in line for help when purchasing a cell phone.

Describe how each of the requested employees will enable your department to complete work on schedule. Explain in detail what type of work each new employee will perform and how completion of the work will help the department meet goals and deadlines. We would assign the seasonal people to picking and packing.

I would like to hire one full-time associate to help cover evenings and weekends when the branch office does the most business. State your current departmental budget. List the proposed salaries for the new positions and provide a new yearly total for salaries that includes the proposed new positions. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs.

We're paying close to that right now in overtime. Describe the impact on the department if the request is not approved. If your department will not be able to meet a crucial deadline, mention this fact. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company.

Provide facts and figures if possible.Quantifying the financial, customer service and productivity benefits will help improve your chances for getting the help you need. Write a list of the reasons you need the additional staff members. You might have competent staff, but not enough. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time.

Your need for staff also might result from not having the right employees. This can lead to errors, increased expenses, lost sales opportunities or legal liabilities. Issues caused by improper staffing can include:. Write a list of benefits that adding staff offers the company.

This will mirror your list of problems and opportunities, but show how adding to the workforce provides the company a return on its investment.

For example, problems caused by a lack of sales reps includes a lack of ability to prospect new clients, increase sales from existing customers and provide customer service. The benefits of adding staff can include increasing sales and revenues — provide numbers, if possible — as well as improving customer retention and decreasing product returns.

Determine how much the requested hires will cost the company. Include wages, salaries, payroll taxes, benefits, equipment and software, so the company knows you have done your homework. Decide how you will present the information in your letter. Start with a strong opening that calls attention to the fact that the company has a problem or is missing an opportunity.

Connect a tangible impact to the problem or opportunity so the company knows how much money it is losing, either through increased expenses or missed sales. Compare the benefits the company gains by adding the new hires to the cost of bringing them on board. Choose an important piece of information you want to stand out that you can include in a postscript to your letter.

Sam Ashe-Edmunds has been writing and lecturing for decades. He has worked in the corporate and nonprofit arenas as a C-Suite executive, serving on several nonprofit boards. He is an internationally traveled sport science writer and lecturer.

Edmunds has a bachelor's degree in journalism. Share It. Low productivity Reduced efficiency Increased injuries Poor customer service Customer defections Increased expenses Decreased morale Higher employee turnover Lost sales Bottlenecks. About the Author.